Office Manager

OUR MISSION

Omnea is the agentic operating system for procurement.

Procurement touches every pound a business spends, yet requests still stall for weeks and approvals get lost in inboxes. Our AI-first platform changes that: our agents capture requests, route approvals, onboard suppliers, flag risk and track every renewal, while anyone in the business can ask a question and get an answer grounded in their own company’s data. Buying becomes painless for everyone, procurement gets a seat at the table, and our customers have saved more than 100,000 hours of manual work so far.

Companies like Spotify, PayPal, T. Rowe Price, JustEat, Adyen and S&P Global run procurement on Omnea. We’re backed by $75M from Khosla Ventures, Insight Partners and Accel, and we’ve been named the UK’s number one startup in the Startups 100, ranked 11th on Sifted’s 2026 list of Europe’s fastest-growing companies, and recognised as one of Fast Company’s Most Innovative Companies.

Talent density matters more to us than almost anything else. We keep the bar high in every team, so everyone here has real ownership and real impact. Our team is full of former founders and operators who’ve scaled unicorns, and we’re looking for people who want to do the best work of their careers alongside them.

Find out more about the team and life at Omnea here https://www.youtube.com/playlist?list=PLpjeHyocsu3ZoDn3sfODjqIR2L_DW3dgb.

OVERVIEW

We're looking for someone hungry to learn to join us as our Office Manager!

You'll get an inside look at how a high-performing tech startup operates: this is a great opportunity for exceptionally smart, motivated individuals who want to immerse themselves in the world of tech startups and gain real exposure to what it takes to keep a high-growth startup moving and who have a passion for making things run smoothly around them.

Your day-to-day will involve hands-on support across logistics, workflows (onboarding, offboarding, IT), office administration and socials, events and internal operations. Beyond this, you'll have the opportunity to assist with projects wherever an extra set of capable hands is needed, including exposure to finance and other internal teams. Along the way, you’ll gain practical insight into startup life and how different functions collaborate with one another.

This is a rare opportunity to learn first-hand from a uniquely high-performing team as we scale a category-defining tech startup at speed.

WHAT YOU CAN EXPECT

• Operational Cadence: You’ll help handle the admin, workflows and logistics that free up our leaders to focus and enable the entire business to move faster. You'll be part of running our onboarding, offboarding, contracting, scheduling, and administrative workflows - so being good with technology is a big plus!
• Beating heart of keeping the office culture running: you will help maintain our office environment (weekly food orders, office moves and fit-outs, managing our service providers for cleaning and reconfiguration) and plan our regular London socials and events.
• Wide exposure: You'll assist with administrative projects across all of Operations, whether it's helping out with month-end bookkeeping or regular payment runs, or helping the sales team plan their quarterly kick-offs.
• Learn by doing: Get involved in a range of tasks - help with onboarding, audits, events, socials, merch and scheduling. Where we have our company monthly meetings, you will also get exposure to IT and AV to make our hybrid events a great experience.
• Momentum: You’ll get a front row seat to what it's like to scale a company just as we enter a phase of high growth, with the systems, challenges, and excitement that come with it.

ABOUT YOU

We’re looking for someone curious, proactive, and ready to roll up their sleeves. You might be a recent grad, early in your career or pivoting from a different field - what matters is your energy, problem-solving mindset, organisational skills, and desire to learn.

• You’re organised, resourceful, and detail oriented: you like systems, details, and getting things done well. you get a lot of satisfaction from knowing that all the I's are dotted and the T's are crossed. you take satisfaction from knowing that things are ordered and up-to-date
• You’re technical for a non-technical person: you you can figure out how to do stuff with new tech tools pretty easily
• You’re exceptional at time management: you can comfortably manage changing priorities and are able to switch gears with ease and aren't thrown off by people making regular requests at the last minute
• You’re humble: we're seldom the stars of the show in operations, and parts of the job are not as glamorous! You take satisfaction in a job well done without needing to feel you own the limelight
• You’re good with people: you’re just as comfortable chatting to a senior leader as you are with a new hire - you'll be one of the first people that a lot of our new joiners meet.
• You're excited about startups: not just as a job, but as an environment where you can learn quickly, contribute meaningfully, and build the kind of hands-on operational expertise that only comes from being at the centre of a fast-growing company.. You adapt quickly, handle ambiguity, and keep things moving forward.
• You're based in London or nearby: this is an in-office role in Victoria.

At Omnea, we embrace diversity. To build a product that's loved by everyone, we're best served by a team with all sorts of backgrounds, experiences, and perspectives. We encourage you to apply even if your experience doesn't quite match the full job spec! And regardless of your race, religion, colour, gender, or anything else! If you think you could be a good fit for Omnea, please reach out.

A FEW THINGS TO NOTE

• We offer competitive geo-localised benefits, and you can check out our UK Benefits Package here https://www.notion.so/omnea/UK-Benefits-at-Omnea-36c88cce658781c39d08ee947693506f and our US Benefits Package here https://www.notion.so/omnea/US-Benefits-at-Omnea-36c88cce658781b49890e725794c0af1.
• We work Tuesdays, Wednesdays & Thursdays in-person at our offices. At this early stage of our company life-cycle it's important to us that we get this together-time, and you can read more about why we believe this is a winning move here https://www.omnea.co/documents/why-omnea-is-not-fully-remote
• We're commercial, ambitious and we don't pretend otherwise! We're actively seeking folks looking to make the most of a career-defining opportunity, with the hunger to be part of building something really impressive. You can see our values here https://www.omnea.co/careers and our Omnea Future Founder's fund here https://news.crunchbase.com/startups/omnea-funding-employees-future-founders-freeman/!
• We sometimes use AI note-takers to help us transcribe interview notes, so we can be more present in your interview. If you'd like to opt out of us using automatic transcribers, please note this in the free text field in your application, otherwise we'll take your application as confirmation that you're happy for us to use notetakers (whether added to video calls or in the background).

We are proud to be recognised for both our culture and product, and we are just getting started. Join us as we grow!

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ADDITIONALLY, WHERE ROLES HAVE HARD-SPECIFIED REQUIREMENTS (E.G. [X] DAYS IN OFFICE, UNABLE TO PROVIDE VISAS, ETC), IF IN YOUR APPLICATION YOU PROVIDE DETERMINISTIC CHECK-BOX CONFIRMATION THAT YOU DO NOT MEET THE HARD-SPECIFIED REQUIREMENTS, DETERMINISTIC (NOT AI OR SUBJECTIVE) AUTOMATIC REJECTION CRITERIA ARE IN PLACE.