How to follow up after an interview (with templates)
Updated 30 October 2026 · 4 minute read
Following up is normal and professional. It shows you're still interested and gives the employer an easy reason to update you. The trick is timing, and keeping it short.
1. Send a thank-you on the same day or the next
A two or three line email to the person who interviewed you (or the recruiter, if you went through one). Thank them for their time, mention one thing you enjoyed talking about, and say you're still keen.
Template
Hi {name}, Thank you for taking the time to meet me today. I enjoyed hearing about {something you discussed}, and it's made me even keener on the role. I look forward to hearing from you. Best wishes, {your name}
2. If they gave a date, wait until it has passed
If they said "we'll be in touch by Friday", wait until the next working day after that. If they gave no date, about a week after the interview is reasonable.
3. The polite chase
Template
Hi {name}, I hope you're well. I wanted to check in on the {job title} role I interviewed for on {date}. I'm still very interested, and happy to share anything else that would help. Could you let me know where things are, or when you expect to decide? Thank you, {your name}
4. One last check-in, then move on
If you've heard nothing a week after your chase, send one final short message. After that, put your energy into other applications. Silence usually says more about a busy hiring process than about you.
Template
Hi {name}, Just a final check-in about the {job title} role. If it's gone to someone else, I'd really appreciate a quick note so I can plan, and any feedback would be welcome. Thanks again for your time, {your name}
Quick tips
- Keep every message under 100 words.
- Use the same email thread so they have the context.
- Don't follow up more than twice after the thank-you.
- Track what you sent and when, so you're never guessing. KindHire does this for you.
This guide is general information, not legal advice.